Specifying a user's rights

Chapter 5 Repository Administration

Specifying a user's rights

A new user has no rights assigned by default. He belongs to the group PUBLIC that has no rights either.

The repository administrator has to define the rights of a new user.

To grant rights to a user:

Select Repository→Users to open the List of Users, select the appropriate user in the list, and click the Properties tool.

Click the Rights tab and select the check boxes corresponding to the rights you want to assign.

Click OK to save you changes and close the use property sheet.

Each repository user has a set of rights that govern any kind of interaction with the database.

A repository administrator is responsible for granting the rights to the repository users and groups. The same types of rights can be assigned to groups and users.

The user rights are the following:

Right	Description
Connect	User can connect to the repository
Freeze Versions	User can freeze document versions
Lock Versions	User can lock document versions
Manage Branches	User can create, modify, and delete branches
Manage Configurations	User can create, modify, and delete configurations
Manage All Documents	User can create, consolidate, extract, unlock, unfreeze, define permissions and delete any document version
Manage Users	User can create, modify and delete repository users and groups, grant rights to users and groups, and add users or groups to a group
Manage Repository	User can upgrade a repository and drop the repository database

The user rights can be combined to create different kinds of user profiles.

Example

The following table shows typical project profiles. Note the difference between data administrator who manages data in the repository, and repository administrator who manages the repository and the users.

User profile	Required user rights
Database Administrator	Connect Manage Repository Manage Users
Data Administrator	Connect Manage All Documents
Team Leader	Connect Lock Versions Freeze Versions Manage Branches Manage Configurations
Designer	Connect Lock Versions Freeze Versions

Rights and permissions

User rights can be associated with permissions on documents to define the actions a user can effectively perform on a document.

Some user rights are automatically associated with permissions for consistency reasons:

Lock and Freeze Versions are associated with the Write permission.
A user with the Lock or Freeze Versions right must have a Write permission on the repository document.
A user with the Full permission on a document can unlock or unfreeze a version he did not lock or freeze.

For more information on document permissions, see Controlling Permissions for Repository Items.