Chapter 5 Managing Repository Documents

Defining access permissions on a folder

When you create a folder in the repository, it has default access permissions:

• The user who created the folder in the repository has Full access permission. This user appears in the list of permissions in the document property sheet. You can cancel this permission
• Other users or groups have no access permission except the permissions granted to the folders they belong to. If they do not have any permission, they cannot see the folder in the repository browser

When you define access permissions on a folder, the restriction applies first to all the documents it contains; you can modify the permissions for each member of the folder later.

This is also true when you define an access permission on the root node, the restriction applies to the repository content.

To define access permissions on a folder:

1. Right-click a folder node in the repository browser.
2. Select Permissions from the folder contextual menu.
   
   The folder property sheet opens to the Permissions page.
3. Click the Add tool.
   
   A list of users and groups appears.
4. Select one or several users and groups in the list and click OK.
   
   The selected users and groups appear in the list of permissions with the default granted permission List.
5. For each user or group, select the access permission from the drop down list box in the Granted Permission column.
   
6. Click OK.

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