There are no document stores until you create them. To create a new document store:
Click Create New.
In the Document Store window, enter:
Name – the name of the document store.
Manager – the document store Manager in which the document store should exist.
Member of – the document groups of which the document store is a member. See “Document groups”.
Not a Member of – the document groups of which the document store is not a member.
Directories – specify one or more root directory whose contents will be indexed and available for searching.
File Type Filter – use this to include or exclude documents by file extension or MIME type, for example:
Include text/html – indexes only HTML documents.
Include doc – indexes only Microsoft Word documents.
Exclude text/xml, txt – indexes all documents except XML and text documents.
Index Now – indicates whether to proceed with indexing immediately or to save the configuration without indexing at this time.
Click Create. The document store is created and you return to the main window.
The new document store appears in the list of document stores, ordered by name, alphabetically. Beneath the document store name is the number of searchable documents the document store contains and a list of the indexed document roots. There is also a summary of the last indexing session and, if the store is being indexed, the current indexing session information. Beside the document store name are four buttons:
Incremental Index – this button re-runs the indexing process over the saved document store configuration. All new documents are indexed; all updated documents are reindexed; and all deleted documents are removed from the indexes.
Part Index – the Part Index function is primarily for use within OEM applications.
The Part Index is a shortcut for adding new documents to the document store and/or for notifying the document store of document updates (candidates for re-indexing). This function saves time by not checking the directory trees for new, modified or deleted documents, which can be time saving for large document stores. Only the document parameters are considered.
The new document must exist within one of the document
store’s root directories. Documents not located in a valid
root directory are ignored.
Edit – you can edit most attributes of a document store. For example, you can rename a document store; add or remove document roots; add or remove File Type Filters; and move the document store in and out of document groups.
Remove – use this button to remove document stores. When you remove a document store, all settings and indexes are permanently removed from the disk. All documents indexed under the removed document store are no longer returned in searches.
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