Using print preview

You can print the data displayed in the Preview view. Before printing, you can preview the output on the screen. Your computer must have a default printer specified, otherwise properties handled by the printer driver, such as page orientation, are ignored.

To preview printed output before printing:

Be sure the Preview view is selected (current) and then select File>Print Preview from the menu bar.

Print Preview displays the report as it will print.

Using the IntelliMouse pointing device Using the IntelliMouse pointing device, you can scroll a report by rotating the wheel. You can also zoom a report larger or smaller by holding down the Ctrl key while rotating the wheel.

Controlling the display of rulers

You can choose whether to display rulers around page borders.

To control the display of rulers in Print Preview:

Select/deselect File>Print Preview Rulers from the menu bar.

Changing margins

You can dynamically change margins while previewing a report.

To change the margins in Print Preview:

Drag the margin boundaries on the rulers.

The following picture shows the left and top margin boundaries. There are also boundaries for the right and bottom margins. The picture shows the outline of the margin. If you do not want to see the outline, clear the Print Preview Shows Outline check box on the Print Specifications page in the Properties view.

The sample shows the upper left quadrant of a report, with rulers along the left and top margins that have arrows marking off the width of the top and left margins.

Zooming the page

You can reduce or enlarge the amount of the page that displays in the Print Preview view. This does not affect the printed output.

To zoom the page on the display screen:

Select File>Print Preview Zoom from the menu bar.
Select the magnification you want and click OK.

The display of the page zooms in or out as appropriate. The size of the contents of the page changes proportionately as you zoom. This type of zooming affects your display but does not affect printing.

Zooming the contents

In addition to zooming the display on the screen, you can also zoom the contents, affecting the amount of material that prints on a page.

To zoom the contents of a report with respect to the printed page:

Select Design>Zoom from the menu bar.
Select the magnification you want and click OK.

The contents of the page zooms in or out as appropriate. If you enlarge the contents so they no longer fit, InfoMaker creates additional pages as needed.